Document Digitization and ManagementODRecords
Scan, index, and search your entire paper archive.
How it works
- 1
We collect your records.
Your documents go to our partner’s scanning facility, tracked with a documented chain of custody.
- 2
We scan and index every document.
Every page is scanned, and OCR models trained on samples of your documents extract the fields you search by, like permit numbers, zip codes, addresses, and dates.
- 3
The full archive loads into ODRecords, in the cloud or on premises, where your staff can search the entire database and open any document.
Features
Full-database search
Every document is indexed with OCR, so users can search the entire archive by any indexed field instead of digging through folders.
Fields built for you
We train our models on samples of your documents to capture the fields your team actually uses.
Multi-user access
Multiple staff can search the database and open documents from one shared system.
Cloud or on premises
Host your records wherever your IT and records policies require.
Documented chain of custody
Your documents are tracked from the moment they leave your office through scanning.
Turnkey service
One point of contact for scanning, indexing, quality control, and setup.
Example
A city building department has decades of permits and plan sets in storage. We scan the archive, index each document by permit number, address, parcel ID, and date, and load it into ODRecords. Staff can pull any record in seconds instead of making a trip to the file room.
Ready to clear out the file room?
Tell us about your archive and we’ll put together a quote.
Talk to an Expert